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Document Management

UCI Document Management provides secure document scanning and imaging services for the UCI campus and the UCI Medical Center.

We offer services which include scanning documents for retention in the Personnel Records Online (PRO) system image repository. Unit managers must ensure that all staff personnel records are properly prepared for scanning within 30 days of their creation before being forwarded to our team in a secure file transfer envelope. All original documents must be sent to the scanning unit; no copies are to be maintained in the unit.

Document Management also offers document imaging or "digitization", which is the conversion of paper-based documents to readily accessible digital images. This process of file management enhances the business processes and workflows for university departments and units on campus.

Our team also uses high-speed imaging technology to create individually labeled PDF files of graded student exams. Upon completion of Rapid Return service and through the support of the Office of Information Technology; Instructors can return a large number of documents to students swiftly through the EEE website. This process of secure digitization allows for quick distribution and easily accessible graded exams to the students. Faculty can conveniently schedule an exam pickup through Mail Distribution or personally drop off the exams at our office. Exam processing time is approximately 72 hours.

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UCI Transportation and Distribution Services
200 Public Services Building
Irvine, CA 92697-4525
Phone: (949) 824-7275      Fax: (949) 824-2387
Office Hours: Monday - Friday 7:30 AM - 4:00 PM
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